Craig McClellan

Email

I was ‘triggered,’ so to speak, by this New York Times Op-Ed over the weekend —> No, You Can’t Ignore Email. It’s Rude. 

 

After reading it, I was admittedly less put off by the content than I was the headline. It’s a short one, so I wont even quote any of it here. Just read it.

 

I have have had a particularly rough year with email, mostly because I have had a rough year with time management. Simply put, I bit off more than I can chew this school year. I have had more instances of emails collecting dirt at the bottom of my inbox for weeks, than ever before, and this poor practice has even started to bleed into my text message conversations, which I often claim is the far easier way to get a response from me. It still is, but my lack of ability to respond is obviously due to time management, not email.

 

Or is it? Email, by nature, is still a part of the problem. Email is so flexible a tool, and used for such widely different purposes, that it is hard to prioritize its content. And everyone has different email practices, expectations, and writing styles, that it is impossible to know how to please anyone. I prefer the efficiency of digital text over phone when possible. But my tone comes across indisputably better in person than in email, in which I am short and to the point when I am crunched for time. It would be easy to think I am mad at you from my email messages, if you know me personally, and I am responding briefly. 

 

Tools like SaneBox and email apps like Spark mail help. Snoozing message, defering todo emails to OmniFocus as tasks, and filtering my inbox are things that have cut my email time down by an average of six hours a week. Replacing email with Slack and Trello on my music team has also helped tremendously. And using TextExpander to type default messages to parents also cuts down on hours. If you are interested in these strategies, I welcome you to check out my podcast, The Class Nerd. Episode 1 and 2 on email, episode 5 on team communication, and a forthcoming episode on parent communication tools.

 

So why am I still stressed? I find that 90 percent of the time it is due to getting ‘stuck’ on certain messages. Messages that require a careful answer, the tone to be crafted precisely, not knowing the proper conventions to which someone desires to be replied to, etc... I never get stuck on emails that are a keystroke and a click away from being dealt with, or deferred.... but I guess that’s the point of the Op-Ed. You can’t defer ‘people.’ And the emails that require the most human touch are the ones I get hung up on.

 

But still, I find the mixed conventions of email utterly perplexing. Do you expect that I reply within a day? An hour? A week? Do you want me to address the message Dear ___? Would you like me to address you with an introductory sentence? A closing thought? An email signature? Would you rather me tell you I got it, even if a proper response can’t be delivered for weeks? And how do I deal with email while still actually doing my job (which is music teaching, by the way, not sitting in front of a computer screen)? How many times a day should I check my email? Should I leave the notifications on? Should I even have the app open all the time in the first place? If I open it intentionally, how many times a day, and when? How do I respond like E.B. White when I perceive others to expect more in the modern age? 

 

At the end of the day, I think this article is a little unfair. I do not think that everyone deserves my attention, and they definitely don’t get it when they want it. But there are also some clear examples in my life of when my slow email response to others is inconvenient and disrespectful to them. So, even if I cant find a good answer to the questions in the previous paragraph, what do I do during weeks like these past few, when I am hopelessly behind? The article had a good idea: Recommending to others, when you are behind, that they find some other channel to reach you... a Slack channel, Twitter, post-it notes, etc... I love this idea, but Slack and Twitter don’t seem professional for school use.

 

So here is my proposal. A free app idea for anyone reading... I would like an app that... 

 

1. Has a user interface like a chat app.  

2. Allows anyone to reach me. 

3. Can interface with my SMS but does not give others access to my cell phone number. 

4. Has ‘office hours,’ meaning that messages don’t go through to me during hours I set. 


Something like the Remind app but that works in the opposite direction. I can give someone a link in my email signature, and they can message me through it informally, and expect at the least, a quick “I got it.” Know of anything?

Recent Podcast Episodes - "Noteflight Marketplace" and "Going Paperless"

In case you do not subscribe to either of my podcasts, each had a new episode published this past week. They are good ones...

 

Going Paperless (Semester 1, Episode 8) | The Class Nerd - 

This week, The Class Nerd breaks down their paperless process. In this one, we cover scanning apps, file organization, PDF annotation apps, and handwritten note apps.

 

Noteflight Marketplace, with Friend John Mlynczak (Season 3, Episode 6) | Robby Burns + Friends -

This week Robby catches up with John Mlynczak, Managing Director of Noteflight, about their new Marketplace platform and the state of digital music publishing.

The Class Nerd - Episode 4: Drafts

This week on The Class Nerd, Craig and I pick apart our favorite iOS productivity app, Drafts.

I always explain Drafts as the app that most diminishes the cognitive load of my music teaching job and beyond. Gone are the days of writing down notes, todos, and other reminders on whatever scrap piece of paper is nearest to me only to forget everything when its most important. Drafts is the fastest way I know to take down an idea. I don't even have to think about what kind of idea it is because Drafts offers a rich list of actions that can send the text to other apps.

This episode might be out most technical yet, but don't let that scare you off. Drafts is one of those apps that is as complicated as you want it to be. You can get a ton of productivity out of it with very little learning curve.

Listen to the episode here.

 

Introducing The Class Nerd Podcast

As was teased last week, I am launching a new podcast. Well, it is here! Craig McClellan and I are excited to launch The Class Nerd Podcast today. Craig writes at The Class Nerd Blog…

Introducing The Class Nerd Podcast:

Robby and I are both teachers who are passionate about our jobs, but also about not making our jobs our lives. We both work hard to make teaching as efficient and effective as possible so we have time to spend with our families and on other things we care about. A lot of this increased efficiency has come out of our love of Apple devices, and we have both tried to share our workflows with the greater education community through blogs, and in Robby’s case, a book. This podcast is meant to be another resource for teachers.

Semester 1 of The Class Nerd Podcast will be 10 weekly episodes around 25-30 minutes in length. Hopefully this is conducive to the busy lifestyles of teachers, and can be some easy summer PD.

With the the school year ending for me today, I cannot help but think this could provide a nice listen for some of you while you are traveling in planes, cars, or relaxing by the beach this summer.

Episode 1 is all about tools for beefing up your email productivity, focusing predominantly on Apple’s Mail app. We hope you enjoy it! 

SUBSCRIBE HERE

 

 

The Class Nerd Podcast (Sneak Peek)

I am excited to share a sneak peek of a project I have been working on for the past few months.

Nashville based educator, Craig McClellan, and I are launching a podcast later this summer called The Class Nerd. Our hope is to introduce teachers to some really cool technology tips and workflows that will help them on their path to being better educators.

As we sort out all of the technical details that come with managing a podcast, check out "Episode 0: Tech Origin Stories" where Craig and I discuss our paths to becoming classroom tech nerds.

Road Trip!!! Off to the Tennessee Music Educators Association Conference!

 

I am pumped to be spending the next four days in Nashville to present at the Tennessee Music Educators Association Conference. I am presenting three sessions tomorrow, Friday, April 13th. One of these sessions is brand new and focused entirely on teaching intonation to student musicians with the support of the Tonal Energy tuning app. Scroll down for links to all of my session notes.

Road Trip!!!

My wife and I are making a road trip out of this event. In addition to eating and drinking our way through the city over the next few days, I am excited to be seeing old friends and new. Tomorrow night we will be seeing the Nashville Symphony Orchestra performing a program of Elgar, Mozart, and Bach. I will get to watch a friend of mine from grad school, Joshua Hickman (Principal Timpanist), performing with the ensemble.

I will also get to meet friend, Craig McClellan, in person for the first time. Craig has an awesome education/technology blog called The Class Nerd and has been a recent regular on my podcast. (Listen here and here).

Craig and I may or may not have a very special project we are cooking up for teachers later this year...

Session Notes

Here are the session notes for my three sessions. Check them out!!!

Going Paperless with iPad (April 13, 9 am)

Working with Digital Scores (April 13, 10 am)

Teaching Intonation with Tonal Energy (April 13, 3 pm)